INEOS Administrative Assistant - Maintenance in Texas

Job Description:

Organizational Context INEOS is the world’s fourth largest chemicals group and a leading manufacturer of petrochemicals, specialty chemicals and oil products. As of the end of 2010 it operates 15 businesses and with a production network spanning 61 manufacturing facilities in 13 countries, the group produces more than 40 million tonnes of petrochemicals and 20 million tonnes per annum of crude oil refined products (fuels) each year. INEOS employs 15,000 people globally including over 3,000 people in the United States. It has annual sales of around $40bn. INEOS Bio is commercializing and licensing a highly innovative thermo-chemical and bio-chemical technology for the production of advanced biofuels and renewable energy from a wide range of low-cost carbon materials. The Vero Beach, Florida site is the first commercial facility to utilize the INEOS Bio Advanced Bio-ethanol process.

Job Description INEOS Olefins and Polymers USA has an immediate opening for a highly motivated and skilled Administrative Assistant at our Chocolate Bayou Works (CBW) facility.

The primary purpose of this position is to:

  • Provide administrative support to the Maintenance Superintendent and other members of the Maintenance organization.

  • Share, support and train as a back up for the other Administrative Assistants in the Maintenance organization.

Responsibilities for this position include:

  • Maintain time entries for hourly maintenance department to be input into Payroll system

  • Manage / Monitor time entries for hourly employees time off, vacation & overtime requests

  • Maintain / Manage department hourly employees vacation records and reporting exceptions

  • Weekly rotation of weekend pager duty

  • Work close with (HR) payroll ensure correct time reporting

  • Provide personnel reports from Traction, VTA & etc.

  • Maintain SAP cost center to ensure assigned hourly employees are reported correctly

  • Provide report to SAP Coordinator & Central Planning Team Leader

  • Create service entries for Safety contractor

  • Provide administrative duties to support Unit Turnarounds

  • Prepare monthly safety procedure for Olefins mechanical

  • Assist Maintenance Superintendent with budget reporting

  • Prepare and publish weekend duty requirements

  • Maintain pagers for weekend duty

  • Prepare and maintain weekend pager rotation and assignment rosters for weekend duty (including supervision and technicians)

  • Maintain Departmental and evacuation phone lists

  • Order office supplies as needed for maintenance team leaders

  • Enter and print requisitions in SAP

  • Provide back up support for other Administrative Assistants

  • Maintain and handle confidential information for the Maintenance Superintendent(s)

  • Provide general Clerical support

Education: High School diploma or equivalent required.

Experience: Preferred 3- 5 years of previous administrative assistant experience.

Most Important Skills & Knowledge:

  • Proficient in MS Outlook

  • Proficient in Excel, Word and PowerPoint

  • Proficient in SAP

  • Excellent keyboard skills

  • Strong communication and interpersonal skills

  • Strong written skills

  • Strong team player

  • Flexible and self starter

  • Dependable and detail oriented

  • Self motivated and driven

How to Apply / Additional Information

Interested candidates who meet the minimum requirements as covered should submit their resume by applying online.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Job Type: Full-Time

Location: , TX

Last Updated: 12/08/2017